Remote Working Part 2 – Managing yourself
The number one reason workers fail to adapt to operating remotely is they don’t see the criticality of having good quality organisation and enduring self discipline.
I have been working remotely for almost a decade since I first discovered Quickbooks online an ‘on demand’ small business accounting software web application and was spellbound by the fact that if you can do accounting on the web then why shouldn’t you be able to do other important types of work remotely?
Whilst working remotely has substantial gains there are numerous traps that people easily fall into which convert into issues that cause decreased productivity and reduced morale. The key reason for decreases in work output from remote professionals is interruption and it is a confirmed and well known fact that it can take a employee up to twenty minutes to return to their original efficiency level after experiencing an interruption.
Research also shows that people who are continuously affected by interruptions are more likely to be susceptible to decreased memory ability and are prone to developing mental health problems in old age. We exist in an over communicated world and it is essential that you recognise the problems this causes before you decide to work remotely. When operating remotely you must do everything possible to reduce the risk of being distracted.
Here’s how I do it:
1, Get a consistent schedule, tell everyone about it and rigidly adhere to it!
Good examples are a specific time of day when you look at or write and send e-mail and make or take phone conversatiions. Before I began working remotely I used to receive in the region of two hundred electronic mails in 24 hours. Now I think I am unfortunate if I get over 5. To start over with my e-mail experience I changed my e-mail address and obsessively took precautions to guard the details being made available to anyone. I then ‘trained’ every person who I gave my e-mail address to, to use it wisely and sparingly. I also created an automatic reply that swiftly told anyone sending me mail my schedule for attending to mail and if an item must have my immediate consideration to mark it as ‘Urgent’.
2. Get rid of alerts.
Turn off every possible mechanism that can send you a perceptible alert. This includes cell and
conventional telephones and types of alerts from e-mail such as visual alerts, warning sounds, display changes to your inbox list and of course facing a window. Get a door on your work place and put up a ‘do not disturb’ sign on it.
In ‘Remote Working Part 3 – Best online software’ I will reveal my favourite tools and software.